Find your way around Calendar

Calendar shows your meetings and lets you schedule new ones. It uses your mailbox, so you need a mailbox in the workspace to use it. If you do not have one, the page asks you to ask an administrator to create one.

Choose a view

The tabs at the top right switch the view:

• Day and Week show a time grid. Click or drag on an empty slot to start a new event at that time.
• Month shows the whole month. Click a day to open it in Day view.
• Year shows twelve small months. Click a month or a day to zoom in.
• Agenda lists the next 30 days as a simple list.

Use Today to jump back to now, and the arrows beside it to move forward or back. On a phone-sized screen, Day and Week are hidden, and the menu button opens the sidebar.

Keyboard shortcuts

When you are not typing in a box, these keys work: t goes to today, d, w, m, y and a switch views, j and k move next and previous, and c creates an event.

Work with several calendars

The sidebar lists My calendars. Each has a coloured tick box: untick it to hide that calendar's events without deleting anything.

To add a calendar:

1. Choose the + next to My calendars.
2. Enter a Name (up to 100 characters) and pick a colour.
3. Choose Save.

To rename or recolour one, hover over it and open its options, which shows Calendar settings. Delete calendar is also there, and it asks you to confirm. You cannot delete your only calendar.

You pick which calendar an event belongs to when you create it. See Create and edit events.

See task cards on your calendar

Under Tasks in the sidebar, tick Cards with due dates to show cards from your boards on the calendar. Choose whether to show your own list and cards assigned to you, or every card on the boards you are on. Click a card to open it. Cards are shown for reference; you change them in Tasks, not here.

Mini month

The small month in the sidebar jumps the main view to any date you click.

Tips

• Keep personal reminders on their own calendar so you can hide them when you share your screen.
• Use Agenda for a quick look at what is coming.

Common problems

• Calendar says it is unavailable. The calendar service is not switched on for your workspace. Ask your administrator.
• I cannot edit an event. You can only change events on calendars you can write to, and only the organizer can change an invitation's guests.