Create and edit events, with repeats and reminders

Create an event

1. Open Calendar.
2. Choose Create in the sidebar, or click an empty slot on the grid. (Press c if you like shortcuts.)
3. Type a title in Add title.
4. Set Starts and Ends. The end moves with the start, so the length is kept when you change the start time.
5. Tick All day for an event with no times. Otherwise you can change the Time zone for this event.
6. Choose Save.

The event dialog is titled New event. Before saving, you can fill in:

• Location, such as a room or an address.
• Video link: paste any meeting link, or choose Add PGB Meet link to create a scheduled Meet room and fill the link in for you. If guests are outside your workspace, the description gets a guest link, and they wait in the lobby until a host lets them in.
• Description for the agenda, notes or links.
• Calendar: which of your calendars holds the event.

Repeat an event

Under Repeat, choose Daily, Weekly, Every weekday (Mon–Fri), Monthly or Yearly.

• Set how often with every N days, weeks, months or years.
• For weekly events, tick the days of the week.
• Under Ends, choose Never, On a date or After a number of times.

Add reminders

Under Reminders, choose Add reminder and pick a time: at the start, 5, 10, 15 or 30 minutes before, 1 or 2 hours before, 1 or 2 days before, or 1 week before. You can add up to five. Remove one with the x beside it.

Edit or delete an event

Click an event to open its card. Use the pencil to edit, the bin to delete, and the list icon to Add follow-up card, which makes a task card linked to the event.

For a repeating event, you are asked whether to change This event or All events. Editing one occurrence hides the repeat settings. Editing the series is titled Edit all events in the series. Deleting works the same way.

Press Join PGB Meet on the card to open a Meet room, or Join video call for any other link.

Good to know

• If an event has guests, they get an email when you save, and again when you change or delete it. The message after saving says Saved. Guests have been told.
• Only the organizer can change who is invited. Everyone else sees the guest list as read-only.
• Times are shown in your browser's time zone. The event keeps its own time zone, so a meeting set in another zone still lands at the right moment.

Tips

• Add a reminder to anything you must not miss, such as 1 day before for deadlines.
• Use Add PGB Meet link for every remote meeting so nobody asks for a link.

Next: Invite people, find a time and reply to invitations.