Time tracking and timesheets

Two different questions

Check-in (from PGB 101) records when you were at work. Time tracking in Tasks records what you worked on, as minutes against a card. They do not replace each other: attendance shows your day, tracked time shows where it went.

Start a timer on a card

Open a card, find the time section and choose Start timer. The button changes to Stop timer with the elapsed time. When you stop it, the time is logged against the card. Only one timer runs at a time for you.

Other ways to log time on a card:

• Type a duration such as 15m, 1h 30m or 2h in the How long box, add what you did in Note (optional) and choose Log.
• Use the quick presets next to it.

You can delete a time entry you logged by mistake.

The Timesheet page

Open Tasks and choose Timesheet, or go to the timesheet page directly. The header reads Time Tracking with the line "Track live with a timer or log past hours by hand". There you can:

• Choose Start Live Timer, pick a task, and the Timer Running panel appears. Stop logs it. Discard throws it away without logging.
• Choose Add Hours to log past hours. Pick the task, then type the duration (for example 15m, 1h 30m or 2h), pick the date and add a Work Note (Optional). Confirm with Log Hours.
• Browse weeks with the previous and next arrows. The grid shows each card and each day, with a Total.
• Summary figures show Total Hours Logged, Cards Worked On and Active Members (for a team view).
• Choose Export CSV to download the week as a spreadsheet.

Choose a board in the selector to see Team time. The default selection is My week.

Limits on tracked time

HR can set maximum trackable hours per day, per week, per project or per user. If a limit is set to Strict (Block) the timer and manual logging are blocked once reached; Warning Only just warns. If you cannot log hours, a limit is likely the reason.

Mobile timers

Board owners can switch off live timers on mobile for a board, in Board settings under Mobile time tracking ("Allow live timer on mobile"). Team members on mobile can then only add past hours manually, so no live timer is left running by accident.

Good practice

• Start the timer when you start, not at the end of the day.
• Write a short note so the entry makes sense to a reviewer.
• Fix mistakes the same week. Your manager reviews weekly hours (see PGB 301).
• Do not log time you also record as non-work. Attendance is about presence, tracked time is about work.

Practice

1. Start a timer on a card, work for two minutes and stop it.
2. Log 30 minutes manually on another card with a note.
3. Open the Timesheet for this week and export the CSV.