Capture quick notes and checklists

Notes is for quick thoughts, lists and reminders that do not need a full document.

Take a note

1. Open Notes.
2. Click Take a note... at the top.
3. Add a Title and write your note.
4. Click away or press Esc to save it.

For a list, choose New checklist (or Make checklist on a note) and type one item per line. Tick items off as you go, and use the arrow keys to move between them.

Organise

Open a note to change it. You can:

• Pin it (Unpin later), so it stays at the top. Pinned notes are grouped above Others.
• Choose a Colour.
• Add Labels, separated by commas.
• Archive it to tuck it away without deleting it. Find it under Archive in the sidebar and Unarchive it when needed.
• Move to trash. Notes in Trash are deleted after 30 days; open the trash to restore one.

Use Search notes to find a note, and switch between Grid view and List view for how the notes are shown.

Share a note

1. Open the note and find Share with colleagues.
2. Add their addresses.
3. Choose Save sharing.

People you share with can read and edit the note. If you are not the owner, the menu shows Remove from my notes instead of delete.

Turn a note into a checklist

The Turn into checklist (AI) button converts a plain note into a checklist of items. Check the result before relying on it.

Tips

• Use colours and labels for the few categories you really use, such as Ideas or Errands.
• Use a checklist for steps and a plain note for thoughts.
• Move anything that becomes a project into a board card, so it has an owner and a date.

Common problems

• A note disappeared. Check Archive and Trash.
• "Note restored" or "Note archived" shows but I wanted to delete it. Use Move to trash and then empty it, or wait for it to be deleted after 30 days.
• I cannot edit a note. It may have been shared with you with limited access, or it is in the trash.