Keep contacts in address books
Add and edit contacts, organise them into address books, and find colleagues in the directory.
Contacts is your address book. Contacts you add here also appear as suggestions when you write mail or invite guests to an event. It uses your mailbox, so you need one to use it.
Add a contact
- Open Contacts.
- Choose New contact.
- Fill in what you know. Names have Prefix, First name, Middle, Last name, Suffix and Nickname. Display name (optional) defaults to the name parts. Then Company, Department and Job title.
- Add Emails and Phones, each with a label such as work. Choose Add under a list for more rows.
- Add Addresses (street, city, state / region, postcode, country), Websites, a Birthday and Notes.
- Choose Save. You see Contact saved.
To change a contact, select it and use the pencil. To remove one, use the bin and confirm in Delete contact.
Search
Type in the Search contacts box above the list. The list is grouped into Groups and people.
Address books
The sidebar shows All contacts, the Directory and your Address books.
- Choose the + by Address books to create one, give it a Name and Save.
- Open an address book to see only its contacts. When you add a contact while one is open, it is saved there.
- Open an address book's options to rename it or choose Delete address book. Deleting asks you to confirm with Delete it and its contacts, and the contacts in it are removed too.
- Books you cannot write to have no options. They are read-only.
The directory
Directory lists colleagues in your workspace, with Search colleagues. Choosing one shows their details with a note, From your workspace directory. You cannot edit these. To keep someone as a contact of your own, create a contact.
Tips
- Keep one address book for personal contacts and another for a project, so you can export just that one.
- Fill in Company and Job title. They show on the contact page and help you search.
Common problems
- "Select someone to see their details." Nothing is open. Choose a contact or colleague from the list.
- Contacts is unavailable. The contacts service is off for your workspace. Ask your administrator.
See also Import, export and use contacts in mail.